Electronic medical record · Philippine primary care
Run the clinic day. Know what it earned.
eMRCare records primary care the way a rural health unit actually works — registration, queue, vitals, consultation, pharmacy, laboratory — and keeps a running account of Konsulta capitation beside it: who is empanelled, who still needs a First Patient Encounter, and what is still unpaid.
Questions the register answers
What it is
A working record for the whole facility, not a filing screen
eMRCare is a complete electronic medical record for primary care. A patient is registered once and carries a printable health card the clinic can scan at the door; consent is captured on the record and can be withdrawn there too. From that point the system follows the visit rather than the paperwork — queue, vitals, midwife, doctor, pharmacy counter, laboratory and radiology — so each member of staff opens their own work instead of hunting through a general-purpose screen.
The same record then carries what the facility is answerable for: Konsulta empanelment and the First Patient Encounter, PhilHealth claims where claims apply, notifiable disease reporting, and the routine Department of Health returns. Those are worked from the record itself, rather than from a second set of books kept alongside it.
Who it is built for
- Rural health units and barangay health stations run by an LGU health office
- PhilHealth-accredited primary care facilities operating under Konsulta
- Private clinics carrying the same accreditation and the same reporting duties
- LGUs running several facilities on one installation
- Municipal health officers answerable for both clinical care and collections
The problem it solves
Under Konsulta, the money follows empanelment and the first encounter
Capitation is not claimed. There is no per-patient claim form for a capitated member and nothing travels the claims path. PhilHealth pays for each empanelled member, in two tranches: the first tied to registration and the First Patient Encounter, the second turning on year-end performance.
Clinics feel the consequence long before they can see it. Filing earns nothing. Finishing an empanelment does, and completing a First Patient Encounter does. A member registered in March who never came back is work already done and money not yet earned — and on paper, nobody can say how many of those there are, or which ones.
The capitation register closes that gap. It shows members empanelled, encounters completed and still in progress, expected against received for each tranche, and the outstanding balance. It also shows the number that changes what the team does on Monday: the money the facility is one First Patient Encounter away from earning. Blocked members are listed with the reason — no First Patient Encounter recorded, or empanelment not completed — encounter-only cases first, because those are the cheapest to collect. That is a call list, and it can be worked this week.
Empanel the member
YAKAP empanelment records the member against your facility. This is the first of the two acts that earn.
Complete the First Patient Encounter
The screening form follows PhilHealth Circular 2024-0013 Annex G. This is the act the first tranche waits on.
Reconcile the first tranche
Expected against received, member by member, as each payment advice arrives at the facility.
Carry the second tranche separately
The second tranche turns on year-end performance, so it is tracked apart from the first and the outstanding balance stays honest.
Capabilities
What the system covers
A summary of the main areas. The Modules page sets out each one in full.
Patient registry and consent
One record per patient, a printable health card the clinic can scan, and informed consent captured on the record — and revocable there.
The encounter pipeline
Queue, vitals, midwife and doctor workstations, pharmacy, laboratory and radiology — one visit moving through stations, not a stack of forms.
YAKAP empanelment
Empanelment with the First Patient Encounter screening form as PhilHealth Circular 2024-0013 Annex G defines it, so the act that earns is part of the ordinary day.
Safer prescribing
Prescribing with allergy checking, drug-interaction checking and critical-lab-value alerts. A prescriber who overrides a serious warning records a reason, and that reason is kept.
Pharmacy stock
Dispensing against batch and expiry, with low-stock and expiry alerts that arrive before the shelf empties or the stock goes out of date.
Laboratory and radiology
Fifteen named Konsulta panels — complete blood count, urinalysis, chest X-ray, sputum microscopy, lipid profile, blood sugar, ECG among them — and a sixteenth for any other examination the programme covers. Ordinary free-text orders handle tests outside it. Results keep answers like “trace” or “+++” as reported.
Konsulta capitation register
Members empanelled, encounters completed and in progress, expected against received per tranche, the outstanding balance, and the blocked list with reasons.
PhilHealth eClaims
For claims that do go through eClaims: assembly, validation against PhilHealth’s own published rules before anything is sent, encrypted submission, supporting documents, status polling and claim-series reconciliation.
Statutory reporting and returns
Notifiable disease reporting under RA 11332, with the 24-hour clock and a weekly export; a personal data breach register under RA 10173 and NPC Circular 16-03 with its 72-hour clock; and the Department of Health field health service information system returns.
It works when the connection does not
Rural facilities lose the line and keep seeing patients. eMRCare carries on through an outage and brings itself back in step when the connection returns — nobody writes on paper and encodes it twice.
Several facilities, one installation
An LGU can run its whole network together while no facility sees another’s patients. Ten staff roles keep each user to the pages their role permits, and every access and change is written to an audit log.
Care that reaches past the clinic
Community-based household surveys, teleconsultation, broadcast advisories to residents, and a patient app carrying records, advisories and the health card.
Where to go next
Start with the money, or start with the work
If the question is whether this pays for itself, read how capitation is earned and reconciled. If the question is whether it fits your facility, read the modules in full.
Prefer to be shown? Request a walkthrough.